Room Management
Your room is a space where you can meet with your peers by joining with one click! Here are more specific user guides for each of these modifications.
Breakout Groups
Communicating with Participants in Breakout Groups
When leading group sessions, it can be helpful to communicate with everyone at once to remind them of topics, encourage discussion, or bring them back...
Group Assignments
There are a variety of ways you can customize and manage your Breakout Groups in Whereby. Drag and drop participants' names to assign them to a group....
Start Breakout Groups
When participants return from Breakout Groups to the main room, their cameras are turned off and microphones are muted by default. Hover over the 'Peo...
Breakout Groups Settings
As a host who facilitates Breakout Groups sessions, click the gear icon to review and adjust the additional Breakout Groups settings. Participants can...
Breakout Groups Overview
Room Owners All large rooms Pro & Business Desktop , Laptop , and mobile browser (not available on the iOS app) More than ever, workshops, lectur...
User Guides
Calendar Integration
With the Calendar integration, you can insert room invite links directly into calendar events in Gmail. This is a great way to simplify the joining pr...
Customize Paid Room Branding
Business and Pro Admins and Users With our paid plans, you can choose to have consistent branding across all of the rooms in your organization, or...
Custom Color Themes
Admins on a Business plan Desktop and Laptop (currently not available on mobile devices) You can create a custom look and feel (a theme) for you...
Shared Rooms
On our current Business plan you have the ability to create unlimited "Shared Rooms". These are rooms that can be managed and used to host meetings ...
Flex Rooms
This feature is currently in Beta. As such, its functionality, design and commercial aspects are subject to change at any time. Flex rooms are only av...
Shared Rooms vs. Flex Rooms
Shared rooms and Flex rooms are two types of Whereby rooms available for the customers of our Business plan . Both have the same functionalities ava...
Change a Room Name
Room Owners All Plans Note: At the moment, there isn't a way to directly change your room name, but as a workaround, you can Delete the unwanted room...
Delete a Room
Room Owners All plans If you are no longer in need of a certain room and room name, or would like to transfer the room to another account, you can del...
Customize Your Room
Room Owners Pro and Free With your Pro subscription, you can customize your Whereby room to feature your team's branding! This is great for keeping ...
Room Notifications
Room Owners All plans Notifications will let you know when someone enters or wants to enter your room and can be set up on your computer, iOS, or Andr...